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How content gets you found

illustration of man on top of a mountain

I’m doing some research for a new project – writing landing pages for a Pay Per Click web campaign – and I’ve been assessing my client’s competition.

The pages are for a legal practice, so it’s a very crowded market, yet one firm keep coming up top, again and again. And the thing that’s keeping them there is a very simple piece of valuable content.
This firm has created a straightforward and well written pdf document that answers all the ground level questions that I, (and I presume potential clients) will have on the subject. It’s not flashy, or particularly visual – nowhere near as comprehensive as an e-book – it simply lays out the key areas you need to understand.
Their expertise in the area isn’t explicitly referred to – but is implicit in the fact that they have created this ‘all you need to know’ document, and put their name to it.
For me, and potential clients at the information gathering stage of a project, resources like this are invaluable. We don’t want to ‘ring for a free appraisal’ – talking is something that comes a bit later, when you’ve orientated yourself in the area, and you know what you don’t know, and where you need help.
However their website would be the first I’d go to, if I wanted more information. And were I looking to pick up the phone to someone, they’d be top of my list, because they have already shown themselves to be understanding of my situation, authoritative, and ready to help.

Creating a valuable document to signpost people to your company

It’s not difficult to create this kind of valuable document, it just needs a clear understanding of your potential clients’ problems and a willingness to share your expertise. Here’s what you need to remember

1. Choose the right topic. What terms do people search for in your business? What are the most frequently asked questions from your newest clients? Build a document that addresses this, and get it up on your website as a simple download.
2. Don’t write the book. This law firm’s pdf worked because it answered the basic questions, and laid the ground rules. Going into too much detail would be a mistake here. Signposting documents aren’t the place to show off everything you know, rather they should answer clients first questions, and lead them to the next stage.
3. Think ‘quality’. Had this document been poorly written – stuffed with SEO filler words or simply not good to read – it would have had the opposite effect on me. Constantly being sent to a poor resource is irritating. If it’s going to surface again and again, make sure it stands up to all the attention.
4. Consider design. You don’t need to go overboard and invest in something too polished. Nor do you need images, it’s fine to produce something text only. However do think about typography –
a) pick a user friendly font.
b) consider judicious use of headlines to make your content easy to read on the web.
c) allow enough white space to give the words room to breathe.
d) break the text up into chunks. Potential clients are hungry for information, but they’ll still thank you for making it easy to digest.
e) Clear calls to action. This kind of document is the opposite of a hard sell sales piece, however you do want potential clients to know where you are once they’re ready to talk. Include some suggestions for further reading, and do include your contact details.

If you’d like my help putting together a valuable ‘signposting’ piece, call me on 07985 015300

Related posts:

How to stand out from the crowd

How great content gets you referrals – six rules to follow

Apostrophe catastrophes and how to avoid them

the wrong 'it's' sign

I saw this today, and it stopped me in my tracks.

I wondered how many people had okayed the copy before it got made into a sign, and how many people who walked past noticed. And does it even matter? I still understood not to walk down that path, so you could argue that the sign did its job just fine.

As a writer, I think it does matter. Getting it wrong muddles the meaning. This sign is confusing, and signs should be clear.

And I know there are bigger things going on right now than apostrophe catastrophes, but it’s just as easy to get it right as get it wrong, if you think about it like this.

The it’s/its rule

It’s is short for ‘it is,’ while its is possessive. Its is just like his or her or their or your – think of them as a family. Reading your sentence aloud should make it clear to you which it’s/its you need. In this case ‘it will seriously damage it is health’ doesn’t make any sense, so it must be the other one. To check, try substituting another of the possessive family of words, and read it aloud again. ‘it will seriously damage his health,’ is a clear sentence, so that’s the one you need.

And the you’re/your rule

Another one it’s easy to get wrong is your and you’re. I see it a lot in blogs, and on websites that you would have thought would have known better. And it’s such a silly mistake to make. Your means it belongs to you, while you’re is short for you are. Again, if you’re not sure, say the sentence out loud. Test ‘your gorgeous, darling,’ by substituting a different possessive word. ‘Her gorgeous, darling’ won’t get you the girl, while ‘you are gorgeous, darling’ just might do it.

Of course, even people who know this get it wrong. I get it wrong in first drafts. We type faster than we think. So always check, and re-check before sending something off to print, pressing publish on your blog, or whizzing off that email.

How great content gets you referrals – six rules to follow

We all want to be remembered and recommended. The best leads come via our contacts, because the ground work is already done; you’ll already have been talked up, so there’s less explaining to do. Lucky sixes die

Your website should fill this role of referrer too, it should be full of useful content – tangible examples of how you help, so it’s easy for potential clients to remember you as ‘the people who….’

Writing memorable copy is what copywriters are paid to do – we create those catchy little phrases that hook brands and products into customers minds. But there’s more to it than that. You don’t need to be a copywriter to create unforgettable content, you just need to pay attention to the following rules.

Six rules for memorable content

Rule 1. Get to the point fast.  You know the way it is when someone asks for directions. ‘Left at the Queen Victoria pub, straight on, right at the second lights, third exit at mini roundabout, second on the right.’ All we remember is the ‘left at the Queen Vic’ bit. When you’re writing about what you do, be succinct. Don’t add too many layers to what you’re saying.  Say the most important bit, clearly, and deal with the rest separately. 

Rule 2. Shine a light on interesting details. There are hundreds of IT consultancies that deliver better systems and an abundance of leadership consultancies that help businesses develop their management teams. So how do you stand out?
a) Who do you work for? We met a Financial Advisor recently whose clients included many premiership footballers.  That kind of detail is great for referrals – he’s the man who advises top footballers.
b) What campaigns are you proudest of?  Be known as the people who got deliveries to customers in the harshest winter Britain has ever known.
c) What’s unique about your service? Is there anything you do very differently to your competitors that will improve the lives of your clients?  

Create content on your site that breathes life into these details, so that readers can quickly understand them and relate them to their own situations, and those of their friends and acquaintances. I mean content like case studies, Q and A’s, blogs – well written information that roots your offer in the real world. It’s show not tell, again.

Rule 3. Think heart not head when constructing your messages.
We remember things that pack an emotional punch more easily than those that are purely rational.  Do your potential clients care most about implementing their HR strategy, or do they just want a day when the phone isn’t ringing off the hook?  Consider how your services connect to your clients on a human level, and give these messages top billing on your website. Use these emotional hooks as the basis for strong home page messages with clear calls to action, and people will remember them. 

Rule 4. Engage, don’t preach. Back up your messages with content that demonstrates how your service makes their working lives easier – think about creating an ‘is this you?’ quiz, ‘service health checks’ video blogs as well as more traditional testimonials from happy clients. Engaging content will make your message stick.

Rule 5. Use memorable analogies.  Analogies and metaphors are great for bridging the gap between head and heart quickly.  They’re useful when you’re thinking about your key messages, and also when writing blogs that develop and deepen your theme. A word of warning though, similes and metaphors are powerful stuff. If you compare your help desk to a box of cats, no one’s going to forget it, so do think of comparisons that are useful as well as memorable.

Rule 6. Make people smile. Humour can be a tricky one on websites, and we wouldn’t advocate filling your site with a stream of ‘have you heard the one about the…..’ and Youtube viral funnies. But using wit in headlines and body copy,  and creating engaging content that surprises is a great way to get people to want to share your site with others.

Content is key to getting referrals. It’s the proof you need to show what you do, and it’s memorable material for your contacts to spread the message for you.

We help our clients create unforgettable messaging, and work with them to develop creative content that makes it come alive. Call us on 07985 01530

Drop the goldfish

goldfish shoal

As cliches go, it’s top of our list. We’ve got nothing against goldfish, (in fact, we used to like them) but they make pretty boring pets and equally dull pictures on your website.

Over recent years they’ve come to represent ‘we’re different’ in a very samey way, particularly in the consultancy space where we have lots of clients. Now, whenever we see goldfish on a website, we don’t think, ‘they’re refreshingly original,’ we think, ‘zzzzzzzz.’

Goldfish aren’t the only offenders. Other visual snooze buttons include:

Jigsaw pieces to represent ‘we make connections/we’re a crucial part of a bigger whole.’

Molecules to represent ‘what we do is technical/scientific/so complicated to explain that we won’t even try.’

Chain
to represent ‘we’re the missing link between x and y’

Handshake to represent ‘we are as good as our word.’

Stock shots of offices that aren’t your own to represent ‘we work in an office.’

Magnifying glasses on newspapers
to represent ‘we pay attention to detail/your news page.’

Hands on a computer keyboard to represent ‘we work on computers/we’re up to date technology-wise.’

This list goes on. We’re sure you’ve got your own un-favourites, please do share them below.

The serious point to this is that design and content need to work together. The right words can explain exactly how you are original and different far better than a hackneyed visual cliche. Clever design engages and makes connections so you really can drop the goldfish.

And just like a good writer has an extended vocabulary, good designers look beyond page one of the stock shots to find arresting and relevant ways to illustrate your message. It means a longer thinking phase, with writer and designer working together to find new metaphors to illustrate your proposition, but that’s good news for you and your business. Thought and collaboration creates stronger brands and smarter websites – and that’s got to be good.

At Valuable Content we work closely with excellent designers. If you’d like us to help with your web project, call me on 07985 015300

More articles to help you with your website:

Seven signs you website needs spring cleaning

How to make your homepage a hit

Five ways to make me leave your website immediately

How to write your About Us page

How to make Linkedin love you

Linkedin heart made from ribbon

Some business owners feel happier on Linkedin than Twitter. It’s less frivolous. It focuses on work, side-stepping the ‘I’m eating an apple’ updates that some people find irritating and pointless. I’m not saying they’re right – I love Twitter – but I know what they mean.

But if you’re looking to win more work and putting all your eggs into Linkedin’s basket, you really need to make the most of it. So how do you do that?

First of all this means filling it all in properly. Linkedin makes it easy for you – just fill in the boxes with all your contact details, your previous experience, and some testimonials, and you’re away.

That’s a good start, and lots of people leave it there, but they’re missing out. Past experience and recommendations are important, but what can really sell you is the summary and specialities section. Not filling these in is like going to a party and sitting in the corner not speaking to anyone. This is your chance to answer ‘and what do you do?’ in the most compelling way, so give it some thought.

As much thought, I’d suggest, as you would your website home page. And in the same way that your home page should demonstrate how you help your clients, make it clear here how your experience solves clients’ problems.

5 ways to write a better Linkedin profile

1. Make it clear what kind of projects you’re looking for – what work do you want? There’s no harm in being upfront, and it makes it easier for potential clients to find you. Don’t leave contacts to read between the lines to find the things you might be good at, spell it out for them.
2. Tailor your experience to fit the projects you want. Linkedin works best when you treat as more than an online CV, so pull out the details that are relevant to projects you’d like to have and add them to strengthen your case. BUT
3. Be succinct. I don’t mean all the details. Pick and choose, and think in headlines rather than essays.
4. Think about clients needs first. A section on ‘how I can help’ makes your profile stand out. Ask for help yourself here by getting feedback from clients, or asking a copywriter to work on your message with you.
5. Keep it up to date. Linkedin profiles are easy to edit, so there’s no excuse for not keeping it current.

And finally, update regularly, read other people’s updates, comment, think, join in. Recommend the good people you work with, and they’ll return the favour. Linkedin is a networking tool, so get networking.

If you need help shaping your Linkedin profile, give me a call.

Make your offer crystal clear

ice cube or make your offer crystal clear

It’s the one thing that holds so many companies back, and it comes up time and time again. It seems obvious yet it ties people in knots. We’re talking about the question of clarity.

This month at Valuable Content we’ve been working on several projects distilling the messages of new clients, and working on masses of content creation for existing ones. We’ve been wrestling with the importance of getting those most basic messages clear, so we thought we’d share our thoughts with you.
Before you think about starting your marketing, get your story absolutely straight. If you want to get really good results out of marketing, put time and effort into making sure your proposition is crystal clear.
No amount money on your website, no amount of tweeting, blogging, or public speaking will get you the results you really want if people don’t really know what you do. Want to get more referrals and leads? Be clear on what you do and who you do it for. Let people know what you want to be famous for, and then spread the word.
We know it’s difficult. Many business owners fear closing the door on potential opportunities, and see being pigeonholed as a recipe for lost sales. The temptation is to want to be all things to all people, but this leads to nebulous positioning. Dilute your message and it becomes weaker. The result?  No one truly understands what you do. So what can you do?

5 ways to get clear on your message

It’s all very well saying you need to get your offer clear, but how do you achieve this clarity? Here are 5 ways we help our clients to get to the heart of their business message:
1. Look at what you do from your clients’ perspective, not from your own. Your clients don’t care about your products or services, they want to know what’s in it for them. Put yourself in their shoes.
2. Talk to your clients. Everyone talks about knowing what your customers want, and listening to them, but if you want real clarity you should ask them directly.
3. Think like a book author. We find that the clients we help to produce a business book have a blinding moment of clarity on their business proposition too. So, think like a book author. If you were going to distill all your knowledge into a book for your client base, what would it be about? What would it say?
4. Get some emotion into your offer. People respond to emotion, not logic when they’re buying, so appeal to hearts as well as minds.
5. Get some outside help. This is really, really hard to do by yourself.  Get a view from the outside. Hire a copywriter like me to help you here.  Helping businesses get to the valuable heart of what they do, and creating the voice to tell their story, is what I like to do most.
So what are you waiting for? Get thinking, asking, and talking. Cut out the waffle surrounding what it is you do, polish up the jewel at the centre, and shine!

And if you need help getting your proposition clear, give me a call on 07985 015300

More articles to help you get your proposition straight:

Be the expert

How to stand out from the crowd

Know your audience

The 7 deadly word sins

apple with 'sin' written on it

(Or 7 words you won’t find on Valuable Content websites, and which shouldn’t be on yours.)

We write lead generating websites for businesses, so we get through a lot of words – thousands of the things. There are some we try not to use any more – either because they’re overused, or because they’re not clear, or because we just don’t like them.

1. Solutions. Offering solutions to a clients problem is a hackneyed way of saying you can help. Next time you’re sitting in a traffic jam count the number of vans with ‘solutions’ written on them. Dry rot solutions, office furniture solutions, decorating solutions. Be more specific about exactly how what you do will improve your client’s situation.
2. Facilitate. Don’t use it if you mean ‘set up,’ or ‘organise.’ It’s a bit of a prissy word, sounds like you’re trying to make something simple sound more important.
3. Orientated as a suffix, like results-orientated, or worse, solutions-orientated. Of course you work towards resolving the client’s problem. Just bunging ‘orientated’ on the end of a word doesn’t help show your method or describe your USP. Say how you do it, specifically.
4. Focused as a suffix. Or worse, focussed. See above. Results-focused, solutions-focused, we don’t like it.
5. Dynamic. Maybe we’re getting old, but we don’t really like dynamic agencies. For a start it’s a bit of a cliche, a lazy way of saying you’re not lazy. Plus, if you say you’re dynamic we imagine you wearing patterned socks and running round screaming into your Blackberry like an Apprentice wannabe. We’d rather see examples of original thought and genuinely helpful content.
6. Passionate. Being passionate about customer service makes you look a bit silly. No one believes it, so don’t say it. Caring is good, so is attention to detail, but passion? Save it for your lovers.
7. Synergy. Paradigm. Proactive. Just stop it.

If you want help writing the right stuff, let me know on 07985 015300

How to stand out from the crowd

How to stand out from the crowd

Let’s face it, you’re probably not the only one in your field. There are other designers, consultants, suppliers all doing the same as you, give or take an inch or two.

You can niche all you like, but there’ll always be somebody else, with a similar offer, ready to snatch potential clients away.

So how do you stand out? How do you frame your offer to get them to pick you and not them?

Here’s a quick guide to using words to make you stand out from the crowd.

1. Be the clearest. Chances are your business is mired with jargon. Be the one who strips that away and writes about how you help in a way that your clients really understand. It’s refreshing to find someone who tells it like it is – so be that person.
2. Be the most understanding. Always write from the clients viewpoint. Put their problems before your solutions. (But don’t use the word ‘solutions’. It’s on my banned list.)
3. Be the boldest. Copy that’s written with attitude is invigorating to read, so inject some va-va-voom into your words. Active verbs, no conjunctives, short and snappy.
4. Be the brightest. Brightest doesn’t mean complicated – it can mean seeing things from a different angle – making connections that can surprise and inspire. Write thoughtfully and your words will rise above the crowd saying the same old thing.
5. Be the smartest. Invest in good design so that your words look as good as they can. Good design shows you care.
6. Be the most useful. Fill your website with content that’s valuable to your potential clients, so they’ll turn to you first for help.
7. Be the most in demand. People want to work with the best, and the best are likely to be busiest. Use your website and social media to let the world know what you’re up to. Write about the nuts and bolts of what you’re doing – it shows you know your stuff. Walking the walk and not just talking the talk – that’s what get results.
8. Be everywhere. Blog it, tweet it, comment on forums, ask questions, answer queries – spread your words around to raise the chances of being found.

What have I missed? I’d love to know your tips for standing out from the rest. And if you need help with making your copy unmissable, call me on 07985 015300

Our perfect couple – design and content

royal wedding tea towel

We haven’t quite decked Valuable Content Towers in bunting, but we’re getting into the Royal Wedding spirit by celebrating the perfect couple.

And while we wish Kate and William all the luck in the world, our perfect couple is something quite different. At Valuable Content, the marriage made in heaven is ‘content and design.’

As wordsmiths, you might expect Sonja and I to argue for the supremacy of the written word. But the deeper we get into the world of brilliant content, the more strongly we realise the inseparable link between what we do and design. The greatest words in the world won’t get read if the design’s all over the place. The smoothest design in the world will trip up if the words don’t make good sense.

As Lizzie Everard, one of our favourite graphic designers puts it,

“Flashy, superfluous and self-indulgent design that exists for itself is like having a Prada handbag filled with Superdrug costmetics.

but…

Brilliant, well-crafted words and insights that are not dressed for the party will miss all the fun.”

People won’t take your words seriously if they’re not professionally presented. And they will be equally disappointed if your design makes empty promises.

Iain Claridge, the Valuable Content web designer agrees.

“First Impressions are lasting impressions.

The visual design of a company’s logo, its products, its website, printed matter, etc should not be optional concerns. In a split-second someone can look at a shoddily designed website and decide “This company doesn’t look professional enough.” There is a critical period in the very first moments a potential customer sees a logo, product or marketing material that informs the rest of their relationship with that customer. There is always the danger that without an appealing aesthetic front, a potential client will have written you off mentally before you ever make it to delivering the meat of your pitch. Oh… and consistency is key.

Strong visual design generally promotes a clear, consistent identity, which in turn reinforces trust.”

So, to inspire trust and instill confidence and to give your content the very best chance of being loved, you need both; the great words and strong design.

All our projects start design and content simultaneously – and we run the two together – design and content, back and forward. It means we’re not just thinking of the message, but of the way the words work on the page. We favour clarity and simplicity of both text and visuals, always approaching both with ‘what does the reader/user want here?’

Get the marriage right, and your content will live happily ever after.

Five things to bear in mind when designing your content:

1. Readability. Can your reader quickly find the information they need? Pay attention to the layout and look of your copy. A clear structure and hierarchy, carefully selected typography, use of headers, bullets and call outs all help.
2. Images for interest. Give your words a focus and your readers pause for thought with graphical interest – helping you tell your story and hold their attention.
3. Consistency. As Iain Claridge says, a consistent theme or a thread to your content design will give you a recognisable identity and means the reader knows what to expect. Keep it neat and tidy and make your content more usable.
4. Space. It’s a busy, crowded world. Give your readers some thinking space by not over-stuffing your content.
5. Attractive content works better. Look professional. Show your readers that you care.

That’s our view from the content perspective. We’d be fascinated to know what the design fraternity thinks. What do we all need to consider when designing great content?

Be the expert

open book

‘Expert’ is in danger of becoming meaningless.

It’s going the way of ‘passionate’ as a business buzz word so heavily overused its become detached from its real meaning. The world is apparently passionate about customer service, fresh ingredients, packaging, air fresheners, consumer risk reduction. Passionate? Really? Are you?
And ‘expert’ risks slipping in the same direction, which is a shame, because its a useful term that should carry weight. It means you absolutely know your stuff, your opinion can be trusted, and you’ve got valuable knowledge to share.

So here are some ways of proving you’re the real deal.

1. Demonstrate your expertise. Just saying it means nothing. Use your website to show me your expertise in action. Deliver that talk. Write the book.
2. Share it. Be generous with your expertise. Social media is a great place to help. Don’t worry about giving it away for free, people will like you for it, and likeability counts for a lot. It means you’ll get referred, recommended, and in front of the people who can pay. Spread the word.
3. Learn more. Experts know there’s always more to find out. So read around your subject, ask questions of other people in your field, dig deeper.
4. Be niche. Carve out your space and stick to it. The longer I go on copywriting, the clearer I’m becoming on my own space. I think mine is knowing what people need to hear, and saying it clearly. And that’s it. Tiny! It makes me perfect for getting messages spot on or web projects – creating high performing websites that really make a difference – but if it’s a white paper you’re after, I’m probably not your girl. I distill the essence of things, I’m not a reams of detail writer.
5. Have a story. What brought you here? Experts are made, not born, and understanding the steps that led you here will help you be clear about how your knowledge fits into the bigger picture, and how exactly you can help.

What have I missed? I love to know your thoughts on how you can prove it’s expertise and not empty words.

If you need help distilling your business message, call me on 07985 015300.